Communications 2.0 tool
G O O G L E D O C S
A free, time-saving and collaborative tool
Why continue to waste a lot of time in sending e-mails with your texts to one or many people for comments and corrections ? Why have all the trouble to ensure a proper updating of lists and overviews ? Why prepare your presentations all alone or through troublesome forth-and-back correspondence with others ?
GOOGLE DOCS can solve it all for you:
http://docs.google.com
This is Google’s free and online service, which in many ways fulfils the same functions as the Microsoft Office package does.
You can very easily write and/or upload your texts to this service and word directly on-line with others – also in real time, if you want to.
The person or people “at the other end” can work directly in your text, your presentation or your spreadsheet – and add, correct or delete in it.
YOU decide whom your partner(s) is/are. YOU invite. And you can invite ONE – or MANY.
At the end of the process – which if needed can be very short – you have a text, presentation or table, which everybody has contributed to and agree to.
Some call it CROWDSOURCING or OUTSOURCING TO THE CROWD.
It is very
easy to use
. Very
time saving.
Very
efficient and reliable.
The
Obama campaign
used it a lot it its permanent work with local activists.
HOW TO DO ?
1)
Open an account at
http://docs.google.com
2)
If you already have a Gmail account with Google you can use your login and password from there. If not, create your own new ones
3)
Now you are ready to start
4)
Click NEW ( to the left )
5)
Different Options:
a)
DOCUMENT:
·
You write YOUR TEXT ( as in Word ) or you copy/paste a text
·
Now Click on SHARE
·
Invite people ( as many as you want )
-
either as Collaborators ( meaning that they can write )
-
or as Viewers ( meaning they can see, but not write )
·
Write their e-mail addresses in the box
·
Write in the following box what you want them to do
·
Send
·
Wait to see their suggestions on-line – or open later
b)
PRESENTATION:
·
This service is very much like Microsoft’s Power Point
·
The practical steps are more or less as under chapter a)
c)
SPREADSHEET:
·
This is the service which works like Microsoft’s EXCEL
·
The practical steps: follow more or less those in chapter a)
6)
Many other functions in Google Docs:
·
The easiest way is to try them out step by step
·
Please, give me feedback on this Manual – and on points to add
Niels Jørgen Thøgersen
February 2009
e-mail:
kimbrer@gmail.com
SKYPE: kimbrer
Websites:
www.Niels-Jorgen-Thogersen.dk
and
www.simplesite.com/kimbrer
and
www.simplesite.com/communicating_better